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Pre-proposal meeting minutes uploaded

UNDP Georgia CO, within frames of GCF-funded project “Scaling-up Multi-Hazard Early Warning System and the Use of Climate Information in Georgia” and SIDA-funded project “Improved Resilience of Communities to Climate Risks”, is seeking an NGO/CSO as responsible party(ies) that will work with communities to implement community non-structural and agroforestry measures in 45 communities in 7 river basins in western Georgia.

OBJECTIVES AND EXPECTED OUTPUTS/ DELIVERABLES

The overall objective of this Call for Proposal is to select a NGO/CSO as a Responsible Party to support most vulnerable communities in implementation of the measures to reduce disaster risks at local level.

For the purposes of this call, the target communities are divided into 2 Lots:

Lot 1 – targeted communities in Supsa, Kintrishi and Natanebi river basins.

Lot 2 – targeted communities in Khobistskali, Chorokhi-Adjaristskali, Rioni and Enguri basins.

Detailed objective and related outputs and deliverables are provided in the Terms of Reference – Annex 2.

Final Beneficiaries

Eligible proposals will be those focused on 45 communities in 7 river basins in western Georgia as the direct and final beneficiaries.

 PROPOSAL SUBMISSION

 Proposals must be submitted directly in Quantum Supplier Portal following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. Follow the instructions in the user guide to search for the tender using Negotiation ID in this document.

In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

This Call for Proposal comprises the following documents:

This Cover page

Annex 1 – Request for Information Template

Annex 2 – Detailed requirements/Terms of Reference

Annex 2a - Description of Activities (Lot 1)

Annex 2b - Description of Activities (Lot 2)

Annex 3 – Proposal submission form including NGO’s Declaration

Annex 4 – Technical Proposal

Annex 4a – Activities’ estimates (Lot 1)

Annex 4b – Activities’ estimates (Lot 2)

Annex 5 - Financial Proposal

Annex 5a – Cost breakdown of financial proposal

Pre-proposal conference

Time and time zone: 11:00 AM GMT +04

Date: 18 March 2025

Venue : Zoom meeting

https://undp.zoom.us/j/81879324065?pwd=s9KUnhRp0F2Rm2BDLp4qeasiQn5GaV.1

Meeting ID: 818 7932 4065

Passcode: 968405

The focal point for the arrangement is:

E-mail: guranda.kartvelishvili@undp.org

Administrative and Finance Associate

The Pre-proposal conference is not mandatory, however is highly recommended.

Minutes of the Pre-proposal conference will be disseminated through the system and disseminated among pre-proposal participants.

IMPORTANT ADDITIONAL INFORMATION

UNDP implements a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical practices, and obstruction. UNDP is committed to preventing, identifying and addressing all acts of fraud and corrupt practices against UNDP as well as third parties involved in UNDP activities. (See https://popp.undp.org/document/anti-fraud-policy and https://popp.undp.org/policy-page/vendor-sanctions for full description of the policies).

In responding to this Call for Proposals, UNDP requires all Proposers to conduct themselves in a professional, objective and impartial manner, and they must at all times hold UNDP’s interests paramount. Proposers must strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. All Proposers found to have a conflict of interest shall be disqualified. Without limitation on the generality of the above, Proposers, and any of their affiliates, shall be considered to have a conflict of interest with one or more parties in this solicitation process, if they:

§ Are or have been associated in the past, with a firm or any of its affiliates which have been engaged UNDP to provide services for the preparation of the design, Terms of Reference, cost analysis/estimation, and other documents to be used in this competitive selection process;

§ Were involved in the preparation and/or design of the programme/project related to the services requested under this Call for Proposals; or

§ Are found to be in conflict for any other reason, as may be established by, or at the discretion of, UNDP.

In the event of any uncertainty in the interpretation of what is potentially a conflict of interest, proposers must disclose the condition to UNDP and seek UNDP’s confirmation on whether or not such conflict exists

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